Vital Records System





The vital records system is a one-stop service for purchasing certified copies of birth, death, marriage, domestic partnership and termination of domestic partnership records where the event occurred in Milwaukee County.


Processing vital records applications by mail or online:


The Milwaukee County Register of Deeds Offers two options for processing vital records applications that do not require visiting the courthouse in-person.


  • Select the appropriate application form below, print it on your printer and mail it to us with a cashier's check or money order. (Sorry, no personal checks.) 


For your convenience, you can process online requests through an independent company that Milwaukee County Register of Deeds has partnered with to provide you this service; VitalChek Network, Inc.

VitalChek can be reached through their website.An additional fee is charged by VitalChek for this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa®.”


Free birth record available for the purpose of obtaining an identification card for voting purposes:
To apply for a free birth record in-person or via U.S. mail two forms must be submitted:
Ø  Applicants must be 18 years of age by the date of the fall election, which is November 4, 2014.
Ø  No free record given for persons born after  Nov. 4, 1996.
Ø  Only one free birth record will be given per applicant.
Ø  Free birth records will be given only to persons who are current residents of Milwaukee County.  (Non-residents born in Milwaukee County are not eligible.)
To qualify to receive a certified copy of a birth certificate, applicants at the counter will be asked to present two items of secondary identification. Go to the Related Documents section below to view In-Person Application Requirements. Also find the Form for Free Birth Record for Purposes of Voting and the  Birth Certificate Application.
Processing vital records applications in-person:
Certified copies of vital records are sold and available the same day in the Register of Deeds office from 8:00 AM to 4:15 PM, Monday through Friday excluding major holidays.  Costs are as follows:
  • $20.00 each for the first copy of a birth, marriage, death, domestic partnership or termination of  domestic partnership certificate
  • $3.00 each for additional copies of the same record purchased at the same time
  • Charge Cards are accepted until 4:00 PM 
To receive a certified copy of a vital record in person, you must present proper identification. To read those requirements view the document entitled In-person Application Requirements shown under Related Documents at the bottom of this page.
Phone: 414-278-4002
Fax:      414-223-1942


Related Documents:  Birth Certificate Application

                                   Death Certificate Application

                                   Domestic Partnership Application

                                    Marriage Certificate Application

                                   In-Person Application Requirements                              


If you are purchasing a certified birth certificate in order to obtain a U.S. passport, you can obtain passports from the Milwaukee County Clerk, Room 105, Courthouse between the hours of 9:00 AM – 4:00 PM, phone: 278-4067.

How to Obtain a Passport







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